JBS Started Providing the Teams Add-on Service “Regular Meeting Assist for Microsoft Teams” to Support Smooth Meeting Operation

2022.03.10

Pressrelease

Japan Business Systems, Inc. (Headquarters: Minato Ward, Tokyo; President: Yukihiro Makita; hereinafter, “JBS”) has started providing “Regular Meeting Assist for Microsoft Teams,” an add-on service for Microsoft Teams (hereinafter, “Teams”) that assists management work related to meetings; for example, preparation and information sharing at regular meetings. Regular Meeting Assist for Microsoft Teams aims to maximize meeting results by reducing the burden on staff responsible for the management of regular meetings, thereby making it possible to concentrate on the meeting itself.

Background of Service Development

Since 2019, JBS has been providing the “Facilitation Support App metis sofie” (hereinafter, “metis sofie”). metis sofie has been used as a service to support smooth facilitation by collecting and managing all meeting information in Teams; for example, the meeting purpose, goals, agenda, decision-making matters, and tasks.

Customers who are using metis sofie often utilize the service at regular meetings, and JBS has received many requests for enhanced functions related to regular meetings. In response, we have added new functions for even more comfortable use and relaunched the service as Regular Meeting Assist for Microsoft Teams. The service is now equipped with various functions for support before, during, and after meetings. For example, we added a Meeting Minutes Approval Function that was requested by users.

Mitsubishi Research Institute, Inc., which possesses in-depth knowledge on committee management in government offices and the meeting management process in PMO operations, cooperated in the development of Regular Meeting Assist for Microsoft Teams. The results of advance usage as part of the DX initiatives “Think Tank DX” operated by Mitsubishi Research Institute, Inc. were used as reference when enhancing the functions. Regular Meeting Assist for Microsoft Teams is intended for people who have trouble managing meetings.

Merits of Regular Meeting Assist for Microsoft Teams

Regular Meeting Assist for Microsoft Teams has three features: 1) Anyone can manage a regular meeting, 2) It is easy to approve and save meeting minutes, and 3) The service facilitates the management process for regular meetings so that it is possible to concentrate on the meeting.

Anyone Can Be a Facilitator for Regular Meetings: Because this service provides functions that support the basic facilitation of regular meetings such as pre-meeting gathering of agenda, reminders of tasks, and looking back on the agenda of a previous meeting during a meeting, it enables anyone to operate a regular meeting.

Approve and Save Minutes Easily: Participants of regular meetings can request the approval of the agenda through Teams, making agenda approval by multiple participants such as internal committees simple. Additionally, approved minutes are automatically saved in PDF format, so there is no worry of forgetting to save the minutes or where they are saved.

Processes Are Prepared, Enabling You to Focus on the Meeting: By supporting the various tasks that occur around meetings, such as pre-meeting preparations, recording during meetings, and post-meeting approvals, the operation process becomes more structured, enabling you to focus on the contents of the meeting without getting distracted by its operation.

Functions of Regular Meeting Assist for Microsoft Teams

Fees

If the contract is for less than 500 users, the contract will be at the price for 500 users.

Number of users	1 - 500	501 - 2,400	2,401 - 6,000	6,001 - 15,000	15,001 -
Monthly fees	¥ 154,800 -	¥ 29,800 -	¥ 59,800 -	¥ 89,800 -	¥ 109,800 -
Monthly usage fees	-	¥ 250 / user	¥ 180 / user	¥ 120 / user	¥ 80 / user

For more detailed information, conditions, etc., related to the service, please refer to the following URL.

Regular Meetings Assistance for Microsoft Teams｜Japan Business Systems, Inc

Microsoft, Teams are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Any company names, logos, and product names mentioned are the registered trademarks or trademarks of their respective companies.
All details in this press release are as of the date of the creation of this press release and may change without notice. The service may change in part or in its entirety, be cancelled, or become unimplementable due to various reasons.